Welcome to the City of Greenville Purchasing Division. The purpose of the information set forth in this web document is to acquaint vendors who wish to conduct business with the City with the Purchasing Division’s policies and procedures. If you would like to fill out a vendor application form, click here.
The City of Greenville operates a centralized procurement system administered by the City’s Purchasing Division. The primary function is to procure supplies, equipment, materials, and services in a timely, efficient, and effective manner, and in compliance with applicable laws, regulations, and City policies.
The major objectives of the Purchasing Division are to:
Ensure the City receives the best value obtainable for each tax dollar spent
Promote free, open competition and equal opportunity for all vendors who seek to conduct business with the City
Ensure that small, disadvantaged, woman, and minority owned businesses have the maximum opportunity to participate in City contracts
Monitor vendor performance to insure reliability
Keep abreast of current developments in the field of purchasing, prices, market conditions, and new products
Please review the disclaimer for the City of Greenville, Purchasing Division.
methods of procurement
All purchases of or contracts for tangible assets (materials, supplies, equipment, and construction) of $1,500 or less (net of taxes and shipping) may be made without securing competitive quotations as long as the purchase is fair and reasonable.
2. All purchases of or contracts for tangible assets (materials, supplies, equipment, and construction) of more than $1,500 (net of taxes and shipping) but less than $25,000, shall be procured by solicitation of written quotations from a minimum of three (3) qualified vendors.
All purchases of or contracts for tangible assets (materials, supplies, equipment, and construction) of $25,000 and greater shall be procured by using the competitive, sealed bidding process. However, Requests for Proposals shall be utilized for professional and contractual services.
A vendor ’s list is maintained by the Purchasing Division. Vendors are listed under the class and type of commodity identified on the application. It is the responsibility of the vendor to notify the Purchasing Division of any changes in product/service, address, etc.
Placement on the bidder’s list is no guarantee of solicitation for formal invitation for bids/proposals or informal request for quotations. This is a service of convenience for the vendor and the City and not a binding assurance of solicitation. To insure maximum participation, vendors should check for official newspaper, trade publication, and posted bid notices. (Vendor Application).
small, woman-owned and minority-owned business enterprise
To promote free competition and equal opportunity, the Purchasing Division is committed to assisting small, woman-owned, and minority-owned businesses in becoming active vendors with the City of Greenville. The City of Greenville encourages and invites small, woman, and/or minority owned businesses located inside and outside the city limits to participate in the City’s procurement process. It is the policy of the City to prohibit discrimination against any person or business in pursuit of procurement opportunities on the basis of race, color, national origin, ancestry, religion, disability, political affiliation or gender. The Purchasing Division shall maintain lists of qualified small, disadvantaged, woman and minority owned businesses and shall solicit those firms whenever they are potential sources of goods and services. More info
public access to procurement information
Procurement information shall be a public record to the extent required by the South Carolina Freedom of Information Act. Any request for information shall be made in writing and submitted to the Purchasing Division. A copy charge may be applied to the copy request.